It is the policy of the ODNR that employees must have prior approval before engaging in secondary or outside employment. Secondary employment requests shall be reviewed by the Department to avoid any conflicts of interest or the appearance of conflict. It is not the intent of the Department to otherwise restrict an employee from engaging in secondary or outside employment.
- Secondary employment, occupation, or business outside the ODNR will not be permitted if it:
- Creates either directly or indirectly, a conflict of interest; or the appearance of conflict with the employee’s employment at ODNR; or
- Has an impact on, or creates a possible conflict with, ODNR operations; or
- Impairs in any way the employee’s ability to perform all expected duties, or to make decisions and carry out in an objective fashion the responsibilities of the employee’s position; or
- Involves activities or functions that are regulated or licensed by the Department; or
- Violates any federal, state, or local statute, or an ODNR directive prohibiting the outside activity during employment.
- No employee shall perform any work activities related to secondary employment while on state premises. In addition, no employee shall use any state-owned or state-leased equipment when engaged in or completing tasks for his/her secondary employer.
REQUESTS AND APPROVAL FOR SECONDARY EMPLOYMENT
- Employees must obtain approval prior to accepting an offer of secondary employment. An employee shall submit to his/her immediate supervisor, a fully completed Application for Secondary Employment to initiate the approval process. New employees who are employed outside ODNR when hired shall complete the Application for Secondary Employment upon beginning employment with ODNR.
- The completed application shall include the following:
- Employee’s Full Name
- Classification – Employee’s job title
- Work Location – Complete description of where employee is assigned.
- Supervisor – Name of supervisor
- Secondary Employer/Address/Telephone – If the employee has more than one employer, a separate form must be completed for each employer.
- Title of Position/Duties Performed
- Clearly describe the title of the position.
- Provide a complete and accurate description of all job duties and responsibilities.
- Explain any service contracts, supply services, or other connection by the secondary employer with the Department of Natural Resources or any of its Divisions.
- Provide a copy of an Ethics Commission opinion, if applicable
- Signature and Date – Must be completed before application will be processed.
- Any applicable comments shall be noted on the application form by the employee’s immediate supervisor and forwarded to the Office of Human Resources (OHR) for review.
- OHR will review the application for approval or denial and if applicable, collaborate with ODNR chief legal counsel, the Office of Law Enforcement and/or the Ohio Ethics Commission. After a final decision is made, OHR will note the approval or denial on the application form, as well as any applicable comments, and then forward the form to the employee and his/her immediate supervisor.
Any employee approved for secondary employment shall submit a revised application, completed with updated information, to his/her supervisor when any one (1) of the following circumstances applies:
- There is a change in the employee’s state classification (e.g. Park Officer to Park Officer Specialist). NOTE: Upon a change in classification, a previously approved application is rendered invalid.
- Changes in secondary employment status (e.g. new responsibilities)
- Significant and material changes in the information contained on the previously approved Application for Secondary Employment.
WITHDRAWAL OF APPROVAL FOR SECONDARY EMPLOYMENT
Approved requests may be subsequently withdrawn if the ODNR becomes aware that an employee’s secondary employment presents a conflict of interest with the employee’s position at ODNR.
FAILURE TO COMPLY
Failing to adhere to this policy, engaging in secondary employment without approval, or after approval has been withdrawn may result in disciplinary action, up to and including removal.