H. R. Collins Laboratory
& Geological Sample Repository
Oil-and-Gas Well Cuttings Use Policy
The ODNR Division of Geological Survey desires to make its oil-and-gas well cuttings collection readily accessible for legitimate oil-and-gas investigations and professional scientific research by qualified practicing geologists, trained geotechnical individuals, consulting firms, graduate geology students, and university geology faculty. At the same time, the Division of Geological Survey has a determined responsibility to permanently preserve a minimum of 8 grams of cuttings for each sampled interval held at the Sample Repository. In order to achieve a balance of these goals, the following Oil-and-Gas Well Cuttings Use Policy and Permission Form for use by non-ODNR personnel have been prepared.
The H. R. Collins Laboratory (HRCL) is available for use by appointment only, during normal business hours (8:00 a.m. to 4:30 p.m., M–F, excluding state holidays). Access is given on a first-come first-served basis unless special permission is given by the Division Chief. All non-ODNR personnel should review this policy and complete the Permission Form for use of laboratory facilities and core/sample repository. To schedule a visit, please send a brief e-mail to firstname.lastname@example.org describing the project, cuttings to be examined, duration of study, anticipated reports or publications, and mailing and e-mail addresses and telephone numbers of each investigator. Completed permission forms should be sent to the Facility Coordinator, Aaron Evelsizor, prior to or during the scheduled visit.
Written requests to examine or borrow cuttings should be submitted to:
ODNR Division of Geological Survey
H. R. Collins Laboratory
3307 South Old State Road
Delaware, OH 43015-7635
The Division of Geological Survey prefers and highly recommends that cuttings be examined at the HRCL. When microscopic sample examination is not sufficient, material for a few grain-mount thin-sections may be provided as long as the Facility Coordinator determines that sufficient sample is available. If (1) many cuttings are requested, (2) destructive testing is involved, or (3) the cuttings are to be examined off-site, a formal request must be submitted. The following requirements also apply:
- The request must be specific about which cuttings are required and the amount of sampling necessary. Investigators and the Facility Coordinator should examine the sample database to determine if duplicate sets of cuttings exist from the study area. Sampling should be from duplicate sets of cuttings, if possible, and sampling should be kept to a minimum.
- All borrowers are subject to the Compensation in Appreciation of Services schedule; all costs related to sampling, handling, or transporting cuttings material shall be borne by the borrower.
- Cuttings remain the property of the Division of Geological Survey. Grain-mount thin-sections made from sampled portions shall be returned at the conclusion of the project to become part of the Division of Geological Survey's permanent library for the benefit of the public.
- If extenuating circumstances exist, and the Division of Geological Survey grants off-site examination, each set of cuttings shall be on loan for a period of no longer than 45 business days. Under certain circumstances, a limited extension to the original loan may be granted. A formal, written request must be submitted two weeks prior to the expiration of the original loan and can be submitted as an e-mail attachment. In the event a returned set of cuttings is damaged, improperly handled or sampled, or is otherwise in poor condition, the borrower will forfeit the privilege of borrowing other materials from the cuttings collection.
- Final sampling arrangements shall be set forth in an e-mail or letter of agreement from the Chief of the Division of Geological Survey and acknowledged by the borrower.
- Copies of cutting sample descriptions, data, analytical results, and unpublished and published reports, must be supplied to the Division of Geological Survey. All data should be made public through independent publication and/or placed on open file at the Division of Geological Survey. In certain circumstances, the researcher may request the information be placed in a confidential status under the authority of the Division Chief (ORC § 1505.03).
- The Division of Geological Survey must be properly acknowledged in any unpublished report or formal publication resulting from the inspection and/or analysis of samples it holds.
Last update August 8, 2013